A secretary is either an administrative assistant in business office administration, or a certain type of mid- or high-level governmental position, such as a Secretary of State. A person who keeps records, takes notes and handles general clerical work; The head of a department of government; A managerial or leading position in certain non-profit organizations, such as political parties, trade unions, international organizations. Work connected with originating transactions and providing advice, more on Front office. Data Entry The process in which a human operator keys the information recorded on a terminology record into a file, database or data bank.